Policies & Procedures
General Gym Rules
We hope you will have a positive experience at our gym. Here are some simple rules to keep the gym safe, clean, and smooth running. (And the coaches happy!)
- Do gymnastics safely
- Get your coach’s permission before getting on equipment
- Get your coach’s permission before attempting new moves
- Walk from place to place
- Watch where you walk
- If you leave the class, tell your coach
Flip City Specific Gym Rules
Please be on time for you class. It is important to have a proper warm-up before doing any gymnastics skills. This is especially important for preschool aged children as some are too shy to join in if they are late.
No food or drinks in the gym area. You may bring a water bottle that is labelled with your child’s name.
Students need to wait for their coach to call them onto the gym floor. (No playing on equipment while waiting for class to start)
If parents want to watch, they must remain upstairs as not to distract any athlete from the floor or occupy space in front of the front entrance due to safety.
Long hair MUST be tied back into a ponytail for safety reasons.
No street pants or jeans, please. Wear form fitting t-shirts and stretchy pants/shorts, or a body suit. Gymnasts may wear non- slip gymnastics slippers, or bare feet.
No GUM or candy in the gym, please. It is hard to get off the mats and floors.
Parents of preschool children: Please ask your child if they need to go to the bathroom BEFORE class.
Parents: You are responsible for your children immediately after their class is over. Our coaches will be on the floor with their next class. Please pick up your child promptly from inside the building. Our policy is to have the child wait inside the gym until you arrive. The students are not to wait outside the building for you.
Please be sure that your child leaves the gym with all of their clothing and belongings. The Lost and Found items will be donated every few weeks.
Parents please refrain from having conversations with your children while they are training (unless it is absolutely necessary) as it is disruptive to the other athletes as well as the coaches.
Parents please police yourselves so that we don’t have to create and enforce extra rules that no one really wants.
Registration and Insurance Fee
In order to accommodate progression through the Can Gym Program, Flip City’s Recreational Program runs on a continual basis and the competitive programs run on a yearly basis, until a withdrawal email is sent to the office with a minimum full month notice. This is to accommodate the transitioning of athletes as skills are achieved and athletes are ready to move up to a new level. All tuition fees are based on 47 weeks of classes and account for gym closures. Flip City reserves the right to adjust the class schedule, fees and times based on registrations with notice. While we understand changes to the schedule can be difficult for families, we will do our best to work with all families to find the best fit with the least amount of interruption.
GBC Insurance Fee for 2023/2024 will be due by September 1st, 2023, and applied to all accounts. This amount is determined by GBC and we will advise of cost. If an athlete does not have insurance at the start of the season they will not be able to participate. Flip City’s yearly membership fee is $10.00 and is due at the same time as the GBC Insurance.
Refunds, Credits, & Returned payments
Withdrawal Procedure
Parents must notify the gym to drop a student from class. Only a written notice via email, regular postal mail or hand delivered to our front desk will be acceptable.
Withdrawal Policy
Birthday parties, camps, parents night out and drop in passes are non-refundable and full payment is due upon registration. No spots will be held without full payment.
All class withdrawal requests must be EMAILED into the office at flipcitygymnasticsclub@gmail.com and will only be processed once the email is received. A minimum of one full month must be given. You will need to give notice before the end your current month to drop at the end of the next month. Training fees are applicable in full during the month of the athlete’s last training date and will not be prorated. (ex. To withdraw for June, noticed must be given by no later then April 30th)
Exceptions will be made with a doctor’s note.
NSF & Declined Payment Fee: There is a $40.00 fee for all NSF cheques and declined payments.
Late Fee: Any tuition received after the 1st of the month will be subject to a $25 late fee.
Waiver of Liability
FLIP CITY GYMNASTICS CLUB and Gymnastics BC . LEGAL AGREEMENT, RULES AND GUIDELINES AND REGISTRATION AND CANCELLATION POLICIES
PLEASE READ THE FOLLOWING RULES, GUIDELINES, REGISTRATION AND CANCELLATION POLICIES CAREFULLY as this is your official agreement between you, us and Gymnastics BC.
You must agree to our our rules and regulations and acknowledge your agreement by checking the box below.
Flip City Gymnastics Club REGISTRATION / CANCELLATION POLICIES
For birthday parties, camps, parents night out and drop in passes are non-refundable and full payment is due upon registration. No spots will be held without full payment.
All withdrawal requests must be EMAILED into the office at flipcitygymnasticsclub@gmail.com and will only be processed once the email is received. A minimum of one full month must be given. (ex. To withdraw for June, noticed must be given by no later then April 30th)
Flip City Gymnastics Club and Gymnastics BC ASSUMPTION AND ACKNOWLEDGEMENT OF RISKS FOR MINORS
RE: Use of Premises and Equipment of FLIP CITY GYMNASTICS CLUB: FLIP CITY GYMNASTICS CLUB
TO: the club, operating as FLIP CITY GYMNASTICS CLUB (referred to in this document as FLIP CITY GYMNASTICS CLUB) and Gymnastics BC, and the directors, officers, employees, representatives, officials, landlord and agents of both organizations (collectively referred to in this document as the ‘Agents’).
I have read the guidelines and rules issued for the use of FLIP CITY GYMNASTICS CLUB premises and equipment, which I understand, and I agree to be bound by them. I further agree to acknowledge that:
The rules and guidelines governing the use of the premises an equipment are solely for that purpose, that is, for the use of gymnastics activities, and it remains my sole responsibility to act and govern myself in such as manner as to be responsible for my own safety;
I am aware of the risks inherent in participating in gymnastics activities and the use of gymnastics premises, facilities and equipment and I assume the risks and waive notice of all conditions, dangers or otherwise relating to or arising out of such use.
ADULT RELEASE AND INDEMNITY
RE: Use of Premises and Equipment of FLIP CITY GYMNASTICS CLUB
TO: FLIP CITY GYMNASTICS CLUB operating as FLIP CITY GYMNASTICS CLUB (referred to in this on-line document as FLIP CITY GYMNASTICS CLUB) and its directors, officers, employees, representatives, officials, landlord and agents (collectively referred to in this document as the ‘Agents’)
I have read the guidelines and rules issued for the use of FLIP CITY GYMNASTICS CLUB premises and equipment, which I understand, and I agree to be bound by them. In consideration of your acceptance of my being permitted to use the premises and equipment and/or any activity associated therewith, I agree to RELEASE, SAVE HARMLESS AND INDEMNIFY FLIP CITY GYMNASTICS CLUB and/or its Agents from and against all claims, actions, costs and expenses and demands in respect to death, injury, loss or damage to my person or property wheresoever and howsoever caused, arising out of or in connection with my use of the premises and equipment notwithstanding that the same may have been contributed to or occasioned by any act or failure to act, including, without limitation, negligence, of FLIP CITY GYMNASTICS CLUB and/or any one or more of its Agents. I further agree and acknowledge that:
The rules and guidelines governing the use of the premises and equipment are solely for that purpose and it remains my sole responsibility to act and govern myself in such a manner as to be responsible for my own safety;
I am aware of the risks inherent in participating in gymnastics activities and the use of gymnastics premises, facilities and equipment and I assume the risks and waive notice of all conditions, dangers or otherwise relating to or arising out of such use.
I further agree to HOLD HARMLESS AND INDEMNIFY FLIP CITY GYMNASTICS CLUB and its Agents from any and all actions, claims, demands, losses, judgement or costs of any nature to any third party resulting from my use of the premises and equipment herein and I agree not to make any claims or take any proceedings against any other person, society, corporation or other legal entity who might claim contribution or indemnity from FLIP CITY GYMNASTICS CLUB and/or its Agents in respect of matters which are the subject of the Release.
I agree that this Release shall bind my heirs, executors, administrators and assigns. I confirm that I am the full age of nineteen years and I have read this Release and understand it.
The collection,use, disclosure and security of your personal information are all regulated by law in British Columbia. Gymnastics BC collects and uses your personal information to provide you with the programs, services, products and information you require as a member of Gymnastics BC. To enable Gymnastics BC to manage and develop its operations from local to international levels, Gymnastics BC may share your personal information with its members and Gymnastics Canada Gymnastique, and also with selected third parties who are acting on our behalf as our agents, suppliers or service providers. From time to time, Gymnastics BC may contact you directly or on behalf of corporate sponsors whose products, services or information may be of interest to you. A copy of our Privacy Policy is available at www.gymnastics.bc.ca/ or by contacting the BC Privacy Officer at Gymnastics BC, #230 – 3820 Cessna Drive, Richmond, BC, V7B 0A2, phone: 604.333.3GYM (3496), Toll Free: 800.556.2242 (BC only), fax: 604.333.3499, or info@gymnastics.bc.ca). Submission of this registration form to Gymnastics BC constitutes your consent to collect, use, disclose and retain your personal information as is reasonable for Gymnastics BC’s stated purposes.
I grant to Gymnastics BC and the club with which I am registered the right to use, without payment of any fee or charge, any photograph, video tape or other visual media of myself for the purpose of furthering Gymnastics BC’s objectives including but not limited to use for media, inclusion in Gymnastics BC and/or the club’s publications and website(s), advertising.
If you the administrator do not check the box below (recommended) an email will be sent to the payer asking for their confirmation to the above rules and regulations. The order will show in red on the ‘new web orders’ page until they have agreed. If you check the box then you should read the rules and regulations to the payer and ask them if they agree to them (not the best option since they could deny being read the rules and regs).
I HAVE READ THE MINOR RELEASE STATEMENT/ADULT WAIVER AND Flip City Gymnastics Club RULES AND REGULATIONS ABOVE AND AGREE WITH THE TERMS.
Billing Authorization
I represent and warrant that if I am purchasing something or paying for a service from this facility or from other merchants through this facility that (i) any credit card or bank account draft (ACH Draft) information I supply is true and complete, (ii) charges incurred by me will be honored by my credit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties.
I hereby authorize (if online payment is made or autopay information is provided) this facility to charge my ACH draft, or credit card account. I understand that a 30 day written notice is required to terminate billing and I am responsible for payment whether or not my student attends classes until I notify this facility in writing to drop my student from class(es).
Should I dispute a charge through my financial institution this will constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.