Policies & Procedures

Gym Rules

We hope you will have a positive experience at our gym. Here are some simple rules to keep the gym safe, clean, and smooth running. 

  •  Do gymnastics safely
  •  Get your coach’s permission before getting on equipment
  •  Get your coach’s permission before attempting new moves
  •  Walk from place to place
  •  Watch where you walk
  •  If you leave the class, tell your coach

Specific Gym Rules

  • Please be on time for your class. It is important to have a proper warm-up before doing any gymnastics skills. 

  • No food or drinks in the gym area. You may bring a water bottle that is labeled with your child’s name.

  • Students need to wait for their coach to call them onto the gym floor. (No playing on equipment while waiting for class to start)

  • If parents want to watch, they must remain upstairs so as not to distract any athlete from the floor or occupy space in front of the front entrance due to safety.

  • Long hair MUST be tied back into a ponytail for safety reasons.

  • No street pants or jeans, please. Wear form-fitting t-shirts and stretchy pants/shorts, or a body suit. Gymnasts may wear non-slip gymnastics slippers or bare feet.

  • No GUM or candy in the gym, please. It is hard to get off the mats and floors. 

  • Parents of preschool children: Please ask your child if they need to go to the bathroom BEFORE class.

  • Parents: You are responsible for your children immediately after their class is over. Our coaches will be on the floor with their next class. Please pick up your child promptly from inside the building.

  • Children 12 years old and younger need to be picked up INSIDE the building – not in the parking lot or on the street. We understand that parking is an issue, but for your child’s safety, we ask that every child leave the doorway with an adult. 
  • Please be sure that your child leaves the gym with all of their clothing and belongings. The Lost and Found items will be donated every few weeks.

  • Parents, please refrain from having conversations with your children while they are training (unless it is necessary) as it is disruptive to the other athletes as well as the coaches.

  • Parents, please police yourselves so that we don’t have to create and enforce extra rules that no one wants.

  • Do not park crossways in front of parking spots as it blocks the cars parked in those spots

  • FlipCity isn’t responsible for any parking lot accidents or incidents, please report any incident to ICBC directly

Registration and Insurance Fee

Program Structure:

  • Recreational Program runs continuously.
  • Competitive Programs run yearly until a withdrawal email is sent
  • Withdrawal requires a minimum of ONE month’s notice. 

Purpose:

  • The structure allows for athlete progression through the Can Gym Program.

  • Supports transitions as athletes achieve new skills and move up levels.

Tuition Fees:

  • Based on 47 weeks of classes.
  • Accounts for gym closures.

Schedule & Fees:

  • Flip City may adjust class schedules, fees, and times based on registration.
  • Notice will be provided for any changes.
  • Flip City will work with families to minimize disruption.

GBC Insurance Fee (2024/2025):

  • Due by September 1st, 2025.
  • Applied to all accounts.
  • The fee amount is set by Gymnastics BC (GBC) 

  • Payments are processed on the 1st of EVERY MONTH with a membership fee of $15 and an Insurance Fee of $45 (once a year) are automatically processed with your tuition. It is NON-REFUNDABLE and will be valid through August 31st, 2025.

  • Participation is not allowed without valid insurance at the start of the season.

  • Flip City Membership Fee: $15.00 per year.

accounts receivable policy

Withdrawal Procedure

 

If you withdraw from the program AFTER you have registered, you MUST provide a one-month written notice to flipcitygymnasticsclub@gmail.com BEFORE the end of the CURRENT MONTH to drop at the END OF NEXT MONTH. Training fees are applicable in full during the month of the athlete’s last training date and will not be prorated.

ACCOUNTS RECEIVABLE POLICY:

Payment options for monthly tuition are included and MUST be set up in your parent portal before the START of class:

1) AutoPay with Visa/MasterCard ~ Credit Card information can be submitted through the parent portal, over the phone, or in person at our office.  

2) E-Cheque ~ Cheque information can be submitted over the phone or in person at our office.  

You may change your preferred method of payment at any time.

Your tuition will be processed monthly on the 1st of each month.

Flip City Gymnastics Club is a non-profit Organization. This policy provides direction on accounts receivable, particularly athlete fees, to ensure sufficient operating funds and minimize the risk of uncollected debt. 

Fees must be paid in advance of receiving training. The office will contact all families with accounts in arrears of more than seven days. If the account is not settled in full within the agreed-upon time frame, the gymnast’s training will be AUTOMATICALLY suspended until it is settled.

An administration fee of $40 applies for all NSF e-cheque payments.

You can log in and get your statement online at any time. Receipts are also available through the parent portal.

Waiver of Liability

FLIP CITY GYMNASTICS CLUB and Gymnastics BC . LEGAL AGREEMENT, RULES AND GUIDELINES AND REGISTRATION AND CANCELLATION POLICIES
PLEASE READ THE FOLLOWING RULES, GUIDELINES, REGISTRATION AND CANCELLATION POLICIES CAREFULLY as this is your official agreement between you, us and Gymnastics BC.
You must agree to our our rules and regulations and acknowledge your agreement by checking the box below.

Flip City Gymnastics Club REGISTRATION / CANCELLATION POLICIES

For birthday parties, camps, parents night out and drop in passes are non-refundable and full payment is due upon registration. No spots will be held without full payment. 

All withdrawal requests must be EMAILED into the office  at flipcitygymnasticsclub@gmail.com and will only be processed once the email is received. A minimum of one full month must be given. (ex. To withdraw for June, noticed must be given by no later then April 30th)                                                                                                                 

Flip City Gymnastics Club and Gymnastics BC ASSUMPTION AND ACKNOWLEDGEMENT OF RISKS FOR MINORS

RE: Use of Premises and Equipment of FLIP CITY GYMNASTICS CLUB: FLIP CITY GYMNASTICS CLUB

TO: the club, operating as FLIP CITY GYMNASTICS CLUB (referred to in this document as FLIP CITY GYMNASTICS CLUB) and Gymnastics BC, and the directors, officers, employees, representatives, officials, landlord and agents of both organizations (collectively referred to in this document as the ‘Agents’).

I have read the guidelines and rules issued for the use of FLIP CITY GYMNASTICS CLUB premises and equipment, which I understand, and I agree to be bound by them. I further agree to acknowledge that:

The rules and guidelines governing the use of the premises an equipment are solely for that purpose, that is, for the use of gymnastics activities, and it remains my sole responsibility to act and govern myself in such as manner as to be responsible for my own safety;
I am aware of the risks inherent in participating in gymnastics activities and the use of gymnastics premises, facilities and equipment and I assume the risks and waive notice of all conditions, dangers or otherwise relating to or arising out of such use.

ADULT RELEASE AND INDEMNITY

RE: Use of Premises and Equipment of FLIP CITY GYMNASTICS CLUB

TO: FLIP CITY GYMNASTICS CLUB operating as FLIP CITY GYMNASTICS CLUB (referred to in this on-line document as FLIP CITY GYMNASTICS CLUB) and its directors, officers, employees, representatives, officials, landlord and agents (collectively referred to in this document as the ‘Agents’)

I have read the guidelines and rules issued for the use of FLIP CITY GYMNASTICS CLUB premises and equipment, which I understand, and I agree to be bound by them. In consideration of your acceptance of my being permitted to use the premises and equipment and/or any activity associated therewith, I agree to RELEASE, SAVE HARMLESS AND INDEMNIFY FLIP CITY GYMNASTICS CLUB and/or its Agents from and against all claims, actions, costs and expenses and demands in respect to death, injury, loss or damage to my person or property wheresoever and howsoever caused, arising out of or in connection with my use of the premises and equipment notwithstanding that the same may have been contributed to or occasioned by any act or failure to act, including, without limitation, negligence, of FLIP CITY GYMNASTICS CLUB and/or any one or more of its Agents. I further agree and acknowledge that:

The rules and guidelines governing the use of the premises and equipment are solely for that purpose and it remains my sole responsibility to act and govern myself in such a manner as to be responsible for my own safety;
I am aware of the risks inherent in participating in gymnastics activities and the use of gymnastics premises, facilities and equipment and I assume the risks and waive notice of all conditions, dangers or otherwise relating to or arising out of such use.

I further agree to HOLD HARMLESS AND INDEMNIFY FLIP CITY GYMNASTICS CLUB and its Agents from any and all actions, claims, demands, losses, judgement or costs of any nature to any third party resulting from my use of the premises and equipment herein and I agree not to make any claims or take any proceedings against any other person, society, corporation or other legal entity who might claim contribution or indemnity from FLIP CITY GYMNASTICS CLUB and/or its Agents in respect of matters which are the subject of the Release.

I agree that this Release shall bind my heirs, executors, administrators and assigns. I confirm that I am the full age of nineteen years and I have read this Release and understand it.

The collection,use, disclosure and security of your personal information are all regulated by law in British Columbia. Gymnastics BC collects and uses your personal information to provide you with the programs, services, products and information you require as a member of Gymnastics BC. To enable Gymnastics BC to manage and develop its operations from local to international levels, Gymnastics BC may share your personal information with its members and Gymnastics Canada Gymnastique, and also with selected third parties who are acting on our behalf as our agents, suppliers or service providers. From time to time, Gymnastics BC may contact you directly or on behalf of corporate sponsors whose products, services or information may be of interest to you. A copy of our Privacy Policy is available at www.gymnastics.bc.ca/  or by contacting the BC Privacy Officer at Gymnastics BC, #230 – 3820 Cessna Drive, Richmond, BC, V7B 0A2, phone: 604.333.3GYM (3496), Toll Free: 800.556.2242 (BC only), fax: 604.333.3499, or info@gymnastics.bc.ca). Submission of this registration form to Gymnastics BC constitutes your consent to collect, use, disclose and retain your personal information as is reasonable for Gymnastics BC’s stated purposes.

I grant to Gymnastics BC and the club with which I am registered the right to use, without payment of any fee or charge, any photograph, video tape or other visual media of myself for the purpose of furthering Gymnastics BC’s objectives including but not limited to use for media, inclusion in Gymnastics BC and/or the club’s publications and website(s), advertising.

If you the administrator do not check the box below (recommended) an email will be sent to the payer asking for their confirmation to the above rules and regulations. The order will show in red on the ‘new web orders’ page until they have agreed. If you check the box then you should read the rules and regulations to the payer and ask them if they agree to them (not the best option since they could deny being read the rules and regs).

I HAVE READ THE MINOR RELEASE STATEMENT/ADULT WAIVER AND Flip City Gymnastics Club RULES AND REGULATIONS ABOVE AND AGREE WITH THE TERMS.

Billing Authorization

 I represent and warrant that if I am purchasing something or paying for a service from this facility or from other merchants through this facility that (i) any credit card or bank account draft (ACH Draft) information I supply is true and complete, (ii) charges incurred by me will be honored by my credit card company or financial institution, and (iii) I will pay the charges incurred by me at the posted prices, including any applicable taxes, fees, and penalties.

I hereby authorize (if online payment is made or autopay information is provided) this facility to charge my ACH draft, or credit card account. I understand that a 30 day written notice is required to terminate billing and I am responsible for payment whether or not my student attends classes until I notify this facility in writing to drop my student from class(es).

Should I dispute a charge through my financial institution this will constitute a breach of contract possibly resulting in, but not limited to, penalties, additional fees, collection, legal action, and/or termination of any and/or all current and future services.